Careers

Office Manager

Requirements Include:

  • At least 4 years of office/project management in a professional environment 
  • Experience in the interior design, home-focused retail or creative services industries
  • Experience with project management software and financial software - knowledge of Ivy, Asana and Quickbooks a plus
  • Experience with supporting monthly, quarterly and yearly financial processes 
  • Must have professional written and verbal communication skills
  • Must have the ability to work in a team dynamic and build trusting relationships 
  • Must be located in Portland, Oregon - some tasks can be done remotely, but will need to be present in the office most days
  • Must have access to a car

Responsibilities Include:

Procurement Duties

  • Manage all purchasing and procurement of products for interior design projects
  • Manage product warehousing as needed - serve as liaison with warehouse team
  • Coordinate shipping, deliveries and installations
  • Coordinate and schedule contractor installation work as needed
  • Enter all scheduling information in project tracking software
  • Enter and manage all vendor information
  • Prepare weekly status reports and ensure timely communication with principals and clients
  • Coordinate with bookkeeper to reconcile vendor payments as part of monthly financial process
  • Coordinate with vendors and contractors to ensure they are providing goods and services as needed

Bookkeeping Duties

  • Payments tracking
  • Time recording/billing
  • Credit card management
  • Financial reporting
  • Financial records

Office Management Duties

  • Maintain an organized office space 
  • Responsible for ordering office supplies 
  • Run errands as needed 
  • Maintain material library and order/return samples to vendors

Please send cover letter and resume to kate@studio-gray.co