Careers

Office Manager

Requirements Include:

• At least 4 years of office/project management in a professional environment 
• Experience in the interior design, home-focused retail or creative services industries
• Experience with project management software and financial software - knowledge of Ivy, Asana and Quickbooks a plus
• Experience with supporting monthly, quarterly and yearly financial processes 
• Must have professional written and verbal communication skills
• Must have the ability to work in a team dynamic and build trusting relationships 
• Must be located in Portland, Oregon - some tasks can be done remotely, but will need to be present in the office most days
• Must have access to a car

Responsibilities Include:

Procurement Duties

• Manage all purchasing and procurement of products for interior design projects
• Manage product warehousing as needed - serve as liaison with warehouse team
• Coordinate shipping, deliveries and installations
• Coordinate and schedule contractor installation work as needed
• Enter all scheduling information in project tracking software
• Enter and manage all vendor information
• Prepare weekly status reports and ensure timely communication with principals and clients
• Coordinate with bookkeeper to reconcile vendor payments as part of monthly financial process
• Coordinate with vendors and contractors to ensure they are providing goods and services as needed

Bookkeeping Duties

• Payments tracking
• Time recording/billing
• Credit card management
• Financial reporting
• Financial records

Office Management Duties

• Maintain an organized office space 
• Responsible for ordering office supplies 
• Run errands as needed 
• Maintain material library and order/return samples to vendors

Please send cover letter and resume to kate@studio-gray.co